Associate Documents and Policies
Associate individuals and organisations can find documents, forms and information relating to their work. Annual returns information is also available here.
Information Data Sharing Charter
Charitable Information Sharing Charter
Our Mission and Purpose
We’ve established a framework for responsible, ethical, and secure information sharing among hub partners in Swindon and Wiltshire. As well as Associate Organisations, Individual Associates in Wiltshire are also welcome to sign up to the charter. This charter guides our collaborative efforts to enhance service delivery, protect vulnerable individuals, and maximise our collective impact.
If you wish to sign up to this Charter, you will be affirming your commitment to ethical, secure, and compassionate information sharing in service of our shared goals.
By joining our musical community, you will:
- Gain access to shared universal resources
- Benefit from quality assurance in partnership information sharing
- Contribute to a more integrated, responsive music service
Associate Terms & Conditions
Associates Terms and Conditions
Welcome to our Associate scheme. Our agreement with you about Associate status is framed in a spirit of cooperation, collaboration, support and making things happen. As well as the high quality of provision for young people expected by all our stakeholders, these T&Cs must:
• adhere to the requirements of funding we receive and with which we support your work
• adhere to regulatory frameworks affecting (or likely to affect) your and our work, particularly those relating to schools where the majority of work takes place or to which it is connected
• align to our wider values and strategies
Terms and Conditions Document
You can download the Associate Terms & Conditions Document HERE...Annual Declaration form for Individual Associates
Access the Google Form here... Annual Declaration and Safeguarding Request form 2025-26 - IndividualAnnual Declaration Form for Organisation Associates
Access the Google Form here... Annual Declaration and Safeguarding Request form 2025-26 - OrganisationsSafeguarding Letter of Assurance Organisation Associates
Access the Google Form here... Safeguarding Letter of Assurance - OrganisationsTemplate Letter of Assurance for Associate Organisations for upload
Download the template letter of Assurance for Associate Organisations to be completed and uploaded to the Safeguarding Letter of Assurance for Associate Organisations Google Form aboveAnnual Data Returns
Annual Data returns:
In this sections you will find
- A PDF Guidance Document to assist you completing the online data return. We recommend that you download this and use it to capture your data before entering it onto the online form. This is because you cannot complete parts of the online form and go back to it at a later date. You must enter all your data and submit it all in one go!
- The link to the online Data Form for your completion
FINAL DEADLINE: Monday 7th July 2025 at 12 noon.
We’d encourage you to submit your data as soon as possible. As an incentive, we will do a prize draw to win money to spend on musical instruments or equipment to your work for data returns submitted by noon on Monday 23rd June 2025 (3 x prizes 0f £100), which will be drawn after the final deadline.